Qbox can be used to share QuickBooks Company files (QBW file) with accountants, auditors, bookkeepers and clients. Files can be accessed on any Windows Desktop, Laptop or Tablet computers. QuickBooks desktop software accesses the file from Qbox folder local to each user's computer. One of the users can work on the Company file after acquiring file lock. Other users can simultaneously view the file, but they will not be able to lock the file until changes made by the first user are synced to their computers. This simple to use locking and syncing mechanism helps all users collaborate in real time and prevent conflicted copies or corrupted data files.
A user can create folders in Qbox and share with other users. These folders are created on their computers when they setup their Qbox accounts. One of the users can copy QuickBooks company files into a folder, which will then be synced to the folders on the computers of other users. When a user opens the QuickBooks Company file, Qbox locks the file for the user, after which he or she can work on the Company financials. Other users can open the file on their computers simultaneously, but they cannot lock the file. When the user with file lock logs off or exits QuickBooks, Qbox will sync the changes and update the Company file in the folder of each shared user. The file lock is released automatically so another user can lock and work on the file.
Qbox locks and syncs both the QBW file and the TLG file together to ensure that the correct version of TLG file is available to any user backing up the Company file in QuickBooks, as recommended by Intuit.
Transactions from online services like bank, credit cards, and other applications can be downloaded after the Company file is opened and locked. Qbox can be used to sync POS transactions daily from retail stores. Multiuser QuickBooks users can setup Qbox in the group folder configuration to enable concurrent access to the Company file from different computers. Qbox Explorer, which displays the contents of the Qbox folder, can be set to display only the main QuickBooks Company files for clutter free access. The files can be opened simply by double clicking on the file name, most of the time.
Qbox can be setup in a private folder configuration, which is the default option, or in a group folder configuration. In the private folder configuration, Qbox creates the root folder of the account owner and sync folders, in a private directory path accessible only to the user setting up Qbox. If there are multiple users in the same office, who need access to the same folders and files, they can setup the group folder configuration to avoid creating separate copies for each user. Group folder configuration saves storage space and Internet bandwidth used as the files are synced only once for all the users in the group. Users accessing QuickBooks Company files in multi-user mode, can setup Qbox in the group folder configuration so all users can open the file from their Qbox Explorers concurrently. The first user to open the file locks the file for the rest of the users in the group.
Qbox group folder can be setup by:
1. A Qbox account owner and other users in the office invited by the owner as team members. The owner and users need to be on the same private email domain.
As an example, an accountant can invite his or her staff as team members and setup group folder to reduce storage space and Internet bandwidth used.
2. Users in an office invited by a single account owner to share the same folders. The users need to be on the same private email domain, which can be different from the account owner.
As an example, an accountant can invite multiple users in a client's office to share a folder. These users in the client's office can then setup group folder, for multiuser QuickBooks.
3. Users in the group need access to the Qbox folder on a server, NAS drive or another computer on the LAN (local area network) using identical directory paths.
Each user in the group needs to sign-up for Qbox account and install the Qbox client:
In the case of account owner and team members, the owner needs to setup Qbox in the group folder configuration first, and select a network drive to create the folders. The team members can then setup Qbox, and select the group folder configuration to simply join the Qbox folder already created by the account owner.
In the case of users invited to share a folder by a single account owner, anyone of the invited users can setup Qbox in the group folder configuration first, and select a network drive to create the folders. The other invited users in the office can then setup Qbox, and select the group folder configuration to join the Qbox folder already created by the first user.
Each user will have their own Qbox Explorer, which now point to the same folders and files. The first user opening a QuickBooks Company file can lock the file for the group. Other users in the group can then open the same Company file, provided it is configured for multi-user access in QuickBooks. Qbox will sync the file to the cloud server and external users when all the users in the group log off or exit the file.
Users who have already setup Qbox in a 'private' folder configuration can switch to the group folder configuration as long as they meet the requirements stated above.
Retail stores need to update POS financials to QuickBooks and send the Company file to their headquarters or accountants daily. Qbox solves this problem. Staff members at the retail store can be trained to perform the simple steps required to send financials through Qbox daily, making it a routine, efficient and error free operation.
The retail store owner or accountant can create a Qbox folder for each store, and setup the QuickBooks Company file for the store in the folder. The POS system in the store is reconfigured to synchronize financial transactions to the Company file in the Qbox folder. At the end of the day, a staff member in the store can open the QuickBooks Company file in Qbox, acquire file lock, update the end-of-day POS financials, and close the file. Qbox will sync the transactions to the remote users who need to access them on a daily basis. Users in the retail stores can be trained to complete this whole operation in just a few minutes. There is no need for accountants to remote into the store computers, or travel to the store just to get the Company file.
If you and other users need to work on desktop versions of Microsoft Word, Excel or PowerPoint files from different locations, Qbox can help you sync and share files in real time. Qbox locks the file when opened by a user to protect changes made, and syncs the file automatically when closed, so there is never any conflicted copies or file corruption, even when the files are shared with multiple users. Encrypted data transfers and storage ensures that the files are synced and shared securely, making Qbox a low cost, easy to use, collaboration resource for many types of businesses like legal, insurance, accounting, education , and medical.
A user can create a folder in Qbox and share it with other users. The folder is created on each user's computer. Anyone of the users can copy Microsoft Word, Excel or PowerPoint files into the folder, which will then be synced to the folder on the computers of other users. When one user opens a file in its application, Qbox locks the file. Another user can open the file simultaneously, but he or she cannot lock the file. When the user with file lock closes the file, Qbox will sync the changes and update the file on the computers of other users, facilitating real time collaboration.
Qbox files can be locked simply while opening in their application and synced just by closing the file, making it easy for technical and non-technical users to learn and adapt to their everyday workflow in just a few minutes. Qbox simple pricing structure allows multiple users to share any number of files in a folder, for one low monthly price.
Qbox can be used to share Microsoft Access database files (ACCDB or MDB) for efficient, real time collaboration. Users in the main office can setup Qbox in the group folder configuration to access the database from each workstation. The folder can be shared with remote users who also need access to the database. Qbox simple lock and sync mechanism helps main office users and remote users work on the database collaboratively, avoiding conflicted copies or corrupted files.
Users of Microsoft Access database can share their files conveniently with remote users, while setting up Qbox to work with their multi-user environment. One of the users can create a Qbox account and invite other users in the office as team members. These team users can then setup Qbox in the group folder configuration on a network drive. The Access database, either ACCDB or LDB file, can then be copied to the Qbox folder. All the users in the office will then have access to the file from their Qbox Explorers. The first user to open the database file can lock the file for the group. The other users can then open and work on the same database file in a multi-user environment.
The owner can invite remote users to share the folder. Once they setup Qbox, the database files will be synced to their computers. When all the users in the main office logout and close the database file, Qbox will sync the changes made to the remote users, and release the file lock automatically. The remote user can then acquire file lock to work on the database.